How Long Should I Keep Important Documents?

Paper shredding – something every company should do. Many files are becoming digital, and businesses are installing encryption software to meet state standards and keep their information secure. But businesses also need paper shredding for documents that: Contain confidential information Pertain to customers or clients Include medical information Include accounting numbers Include banking statements Data breaches cost companies millions of dollars a year, and many of the data breaches do not occur on computers. A lack of proper paper shredding can lead to confidential information being leaked or abused. Depending on your business document shredding needs, by law, shred your documents or destroy them properly. This can occur with medical information, confidential business files or other information as stated in the state or federal law. Destroying documents goes well beyond simply throwing them in the trash – they need to be illegible. Businesses can also benefit from business document shredding because it allows for the elimination of waste in the workspace, and saves space. What documents should be shredded? Telephone numbers Driver’s licenses Passport numbers Credit card numbers Bank account addresses and statements Social Security numbers Insurance policies Credit card or debit card information Legal documents Medical records Profit and loss statements Financial statements Payroll records Audits Market research Tax records Canceled checks Business plans If your business is simply throwing out all of these vital documents, it’s time to use a business document shredding in Queens to ensure that you are information stays clear of prying eyes.

Whether you run a business with classified documents or you simply have a home filled with forms from decades past, professional shredding services are your best option for ridding yourself of papers and media that you no longer need. But with all of the options of shredding services out there, how do you know which shredding service to use? If you’re in New York City or Long Island, these are the top reasons to choose Complete Shredding Solutions for all of your data destruction needs. Security It’s extremely important to protect your information. Improperly disposing of certain documents can land you in hot water. Don’t be a victim of personal or corporate identity theft. At Complete Shredding Solutions, you aren’t just shredding data; you’re shredding liability. We carefully destroy all documents that can put you at risk while keeping you compliant with all state and federal laws. We are “Information Elimination™.” Professionalism Our agents are the pride of our company. Each agent is rigorously trained and insured, ready to collect your papers in locked document storage receptacles and transfer them to our high-security facilities for shredding. Every collection is done in a timely and organized fashion to be respectful of your office. Affordable A big factor in what sets us apart from other companies is our price. Our facilities are equipped with commercial power shredders that can shred 20,000 pounds of paper an hour, allowing us to bring the savings to you, the consumer. At the end of your shredding experience, we provide you with a certificate signifying your proof of compliance with all privacy legislation. Complete Shredding Solutions offers you secure paper shredding performed by trained professionals at an affordable price. Complete Shredding Solution is your provider for shredding services in Nassau and Suffolk County, Manhattan, Brooklyn, and Queens. Call us today at 516-442-1624 for more information.

In today’s technologically-advanced age, getting ahold of information is often as easy as clicking a few buttons. While this is convenient when we need directions or a cooking recipe, it is dangerous in regards to personal and confidential information. Proper data destruction is crucial to protecting yourself and your clients. Paper Trails It’s not uncommon to find stacks of old papers lying around the house. Often, we feel that we need to hold on to all these documents just in case we need to reference a bill from 1994. In reality, after a certain amount of time, you’re better off safely disposing of those papers so they don’t fall in the wrong hands. Excluding majorly important documents, such as birth/death certificates, military documents, or documents involving the government or lawyers, you can get rid of most other forms after about seven years. Hard Drives You’d be surprised how much information can be taken from an old hard drive. When you input information on the internet- passwords, bank logins, addresses, etc.- it’s automatically stored in your computer. This is even worse for businesses since you’re saving other people’s information. If you have old computers sitting around, you’re risking all that data getting stolen and used in ways that can harm you or your business. Why Is This Important? Identity theft is all too common these days. You might be surprised at how easily someone can steal your identity with just a few simple details from an old bank statement or a password off a hard drive. If that data belongs to a client, you could also be faced with a lawsuit on top of a ruined reputation for exposing client information. What Do You Do? The best way to keep you and your client’s information safe is to practice proper data destruction. Have your old documents shredded in a certifiably secure facility and send old technology along with them. (Contrary to popular belief, smashing your computer or hard drive with a hammer does not guarantee that you destroyed your data). So find a data destruction company and shredding service that will provide you with a sense of security when it comes to disposing of your old documents and technology. In Nassau and Suffolk County, Manhattan, Brooklyn, and Queens, Complete Shredding Solutions is your trusted data destruction service. We offer drop-off and recurring shredding service to provide you with convenient and safe document destruction. For more information about Complete Shredding Solutions, call us today at 516-442-1624 for more information.